How 2-way Sync with Google Calendar works

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2-way Sync is our fastest, most reliable sync yet. Once you connect your SimplePractice calendar to your Google Calendar, you'll be able to schedule non-client events and manage your client appointments directly in Google. It just got a whole lot easier to manage your personal and work schedules all from the same place. 

 

How 2-way Sync works:

  • Once your SimplePractice Calendar is connected to your Google Calendar, you'll see a new calendar appear in your My Calendars section called "SimplePractice":

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You'll also see that all of your SimplePractice appointments now appear in Google in the same color. This is a direct Google Calendar, rather than a calendar subscription, which means that you can make changes to it that appear inside of SimplePractice!

 

How to Schedule Clients Using Google Calendar:

Any appointment you create on your "SimplePractice" calendar in Google Calendar will appear as a non-client Other appointment in your SimplePractice account. 

1. Create an event in Google Calendar in the time-slot that you'd like to reserve for your client. 

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This event can include instructions like "Schedule (Client) for Therapy." You'll then see this event saved to your Google Calendar: 

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2. Return to your SimplePractice calendar. You'll see that this event was created as an Other (non-client) appointment:

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3. Delete this Other appointment, and create a Client Appointment for this client, containing all the important billing and client info only available inside of SimplePractice:

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Once you save the session, your client will be scheduled:

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And you'll be able to see the session in Google as a client appointment: 

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Modifying Appointments in Google:

As long as your session isn't locked, you can move it around in Google by clicking and dragging on the calendar:

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And you'll see that the change is reflected in SimplePractice:

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This way, you can move appointments directly from your Google calendar, without the need to log into your SimplePractice account! 

 

Recurring Series

Recurring event series need to be created in SimplePractice first. You can learn more about how to create a recurring series here

Once you create the series, all appointments will appear in your Google Calendar. 

You can still move a session that's part of a recurring series in Google. Note that doing this, only moves that specific session. The session is broken off of your regular recurring series, and the rest of the series remains unaffected. 

Let's take a look at this example:

I see Max every Thursday at noon, so I've already set up this series in SimplePractice:

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Max can't see me on Thursday the 24th, so we schedule him for Friday the 25th. I can do this very easily by clicking and dragging the appointment in Google Calendar:

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When I look at my SimplePractice calendar, I can see that Max's appointment has moved on that date:

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But his future sessions in the series are still intact on Thursdays: 

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You can move as many individual sessions as you'd like in Google, and the remaining sessions in the series will stay in the same time slot. 

 

Did you know you can also share your calendar with your team in Google? Learn more here: Share Your Google Calendar with Your Team!

  

 

 

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