You can use the content below to share with clients before their first Telehealth appointment.
Tip: Want this content in a beautifully designed handout you can share with clients today? Here's the PDF version of the content below.
Getting started with Telehealth - Client handout
This guide includes basic tips and instructions on how to join a video appointment, as well as some FAQs to make your first video call a success.
To prepare, please review the following information before your first video appointment. You may still have questions, so please do not hesitate to reach out to me.
In this article:
- What is Telehealth?
- What equipment do I need?
- The day of the call
- Tips for success
What is Telehealth?
Telehealth allows us to connect anywhere with secure and convenient appointments that save you time and hassle. There's no need to deal with traffic when you can schedule and attend your appointments directly from a laptop or mobile device.
What equipment do I need?
To participate in Telehealth appointments from your home, you will need one of the following devices:
- Desktop computer with a webcam, speakers, a 2.5 GHz processor, and 4 GB of RAM OR
- Laptop computer with built-in webcam and speakers, a 2.5 GHz processor, and 4 GB of RAM OR
- Tablet device with built-in webcam and speakers, OR
- Smartphone with at least iOS 10 or Android 6.0
(Note: To use a smartphone, you must first download Telehealth by SimplePractice - available for iOS or Android in the app store.)
- You will also need an internet connection that is at least 10mbps. For optimal results, a reliable, high-speed internet connection with a bandwidth of at least 10 mbps will minimize connection issues and provide the best quality.
Note: We recommend using the Pre-call Tool to check your internet connection.
The day of the call
How to join on a desktop or laptop computer
If you plan to use a desktop or laptop, there is nothing to download prior to your appointment. Here are the steps to join:
- Approximately 10 minutes before your appointment, you should receive an reminder.
- Note: If you have already consented to receiving text and/or email reminders, you will continue to receive them for Telehealth appointments as well. For new clients, make sure you have provided your email and or mobile phone number so that I can enable email or text reminders.
How to join on a smartphone
If you plan to use a mobile device, here are the steps to join:
- Download Telehealth by SimplePractice (for iOS or Android) in the app store. Approximately 10 minutes before your appointment, you should receive an email appointment reminder.
- Open the reminder on your mobile device and click the unique link. This will open the Telehealth by SimplePractice app.
- If I have already joined the call, you will see my face on the screen. If I have not, you will see yourself.
- When you are ready, click Join Video Call. This will take you straight into the video call.
Note: There may be a slight delay for me to join the appointment if I am finishing with a previous appointment. Please be patient and I will join momentarily.
Tips for success
- I recommend joining the video appointment a few minutes early to test your settings.
- If you can connect to the Internet, but are having trouble joining the video, you can use our recommended Pre-call Tool.
- To use a smartphone to join a video chat, you must first download the Telehealth by SimplePractice app available in the app store for iOS or Android.
- If you need to cancel or have questions about the appointment, please contact me.
What should I do if I didn’t get the reminder with the link?
Contact me if you did not get the link so I can send it to you via email or secure messaging.
What is SimplePractice?
SimplePractice, LLC is my practice management software for scheduling, case management, and telehealth, and therapy notes. SimplePractice, LLC, uses a HIPAA compliant software so your information will be securely kept.
What can I do to do improve the quality of the connection?
If you live in an area with slow internet, this can really affect the speed of your connection. Here are some basic steps that can improve the overall quality:
- Use wired Ethernet instead of wifi whenever possible. Wifi will work, but you may experience a lag and interference, which can make your video and audio choppy. If you experience a lag or interference while using Wifi, we recommend moving closer to your router. However, wired internet will give you a much smoother, more consistent experience.
- Test your internet connection speed. Google provides an easy way to test your internet connection directly from the google homepage. Simply search: internet speed test. Click the blue button that says Run Speed Test. If it is under 10mbps and you’re using wifi, try using a wired internet connection or restarting your router.
- Close other programs. If you have several programs running in the background, closing them will almost certainly improve the quality. Also, make sure you’re not downloading any large files.
If you are unable to connect, please contact me as soon as possible to see if I can help you troubleshoot.
How should I prepare my space for a Telehealth appointment?
- Identify a suitable room that is quiet, private, and free of distractions.
- To keep background noise to a minimum, make sure to close any doors, shut windows, turn off the television, and keep loud pets in another room if possible. Consider hanging a “Do Not Disturb” sign on the door to avoid interruptions.
Is Telehealth private?
Just like a face-to-face appointment, your Telehealth visit will be private and confidential.
Will the appointments be recorded?
None of our appointments will ever be recorded or stored.