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Adding color coding for therapy rooms

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11 comments

  • Gillian

    Hi Angel, I'd be happy to help with this. What I'd recommend doing is adding each therapy room as an Office Location under My Account > Settings > Practice Details. Then, each clinician can indicate which room they're using, and these appointments will be color-coded on the calendar.

    Let me know if that helps you accomplish what you're looking to do here!

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  • Angel Koenig

    This is GREATNESS!  I know many other group clinicians would love to hear about this.  This should totally be something y'all advertise because I know it could increase sign ups for SimplePractice.  So efficient!

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  • Brandy Schumann, PhD, LPC-S, NCC, RPT-S

    Thanks for your reply Gillian. The problem with using Simple Practice calendar for a group practice in this fashion  is that you have to click on each  calendar item to determine which office is open. In my practice of 10 counselors, we all share rooms (different rooms for different types of therapy- i.e. play room, activity room, family room.) On the simple practice shared calendar the entries are reduced too greatly and thus unusable without opening up each entry. We had to go back to google. 

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  • Angel Koenig

    Even if they are color-coded?  You can give each room a color which makes it easy to see just at a glance.  But I can imagine with 10 clinicians all on one time slot-that could get challenging!

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  • Brandy Schumann, PhD, LPC-S, NCC, RPT-S

    yes, it only colors a thin line on the left of the box. Very hard to see. And if you have a group in one of your rooms it congests the schedule greatly. 

     

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  • Brandy Schumann, PhD, LPC-S, NCC, RPT-S

    one additional thought... 

     

    We are using it they way you proposed but also have to utilize a google calendar for functionality. But, it would be nice to be able to run analytics on the room usage. For example, we have 6 rooms total: two of which are play therapy rooms, 2 are adult/sand tray, 1 is an adolescent room and one is a family room. It would be nice to be able to determine by analyzing the client attendance against the setting data. We could gleam which rooms are used comparatively at what percentages. It may impact us changing some of our rooms to match the highest demand on our services.

     

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  • Angel Koenig

    I agree Brandy. I spoke too soon. I thought it would color the whole block but the thin line is way too thin to easily differentiate. SimplePractice should consider allowing color coding the entire box where we schedule.

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  • Cheryl L. Shulter

    There are a lot of reasons that Simple Practice needs to add a feature of having different ROOMS within the LOCATION. A practice with one location but several rooms within it might have therapists who share an office, and without having a rooms feature, therapists can accidentally both book the same room at the same time. WHen it happens, it's embarrassing for the practice and frustrating for both the clinicians and the clients. 

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  • Gillian

    Thanks for your input, Cheryl. Please feel free to add your vote to this feature idea to show your support.

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  • Ashley Kuroiwa

    I second Cheryl. Using different office locations really isn't a reasonable substitute for actual rooms within an office. It is difficult to distinguish the colors. Also, It's not efficient because you have to spend extra time opening each office to check availability. Our practice has 10+ rooms and this just isn't an effective solution. Please consider adding a feature to the calendar that handles rooms assignment within a single office.

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  • Gillian

    Hi all, we're collecting feedback on this potential feature in this post on our new Ideas board here: 

    https://simplepractice.uservoice.com/suggestions/36552643/

    Because this board will be archived soon, I'm going to go ahead and close comments on this post for now. Thanks, everyone. 

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