There are two of us operating under our own PLLCs. We are working under a DBA together. Do we need to each have a separate Simple Practice Account or could we do a group account?
Answered
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Hi Gillian,
I have a private practice with several different individuals operating under different LLC's. Is it not possible for separate providers to use their own tax id's and have each therapists' payments deposited into their own bank accounts? That is a huge disappointment if not. I was expecting each therapist to be able to generate superbills with their tax id and take payments separately. If this is not a feature, is it one simple practice is working on?
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This has been my issue too. I'm not sure how simple practice says it can be used for groups if you can't write different superbills with each clinicians information separately. Isn't sending insurance receipts a huge part of the purpose of the software for a group practice? I am super disappointed by this. is there someone I can talk to about getting my money back for paying for the extra clinician.
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It is a huge disappointment and inconvenience for us to not allow different tax ids for different clinicians. Based on the above comments it appears that we are not alone. It seems like a simple technical fix for Simple Practice to allow different ids to be entered for different clinicians. Is there something we are missing. Why can't this be fixed on your end?
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Hi Kathy, the SimplePractice for Groups account type shows all clinician and client information together in one Calendar and account. If you bill under separate Tax IDs, we recommend separate SimplePractice accounts so you don't need to manually edit every claim to reflect the accurate Tax ID for the separate clinicians. You can invite your admin to each SimplePractice account for free so he or she can access all of the information in each separate account.
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Hi Molly, currently, it's not possible to have a SimplePractice for Groups account where each provider has a separate Tax ID and a different bank account for Online Payments deposits. However, you can easily accomplish this by having different SimplePractice accounts for each provider. Let me know if this helps with your question.
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Hi Gillian,
I am transitioning from using my SSN for billing to an EIN. This information will be updated with each insurance company, but unfortunately at different dates given each insurance company's protocol. What is the best way to submit claims during this time of transition as each insurance company will update this information at different times? For a time, I will be submitting some claims under my SSN and will begin submitting others under my EIN.
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Hi Jessica, I'd be happy to help. The best way to handle this while you wait for insurance payers to get your new EIN on file would be to manually edit your claims by payer before submitting them. Here's a workflow that will help:
1. Visit Billing > Insurance and select an insurance payer you work with from the drop-down menu on the Unbilled Appointments page.
2. Create all of the claims for that insurance payer.
3. Once the claims are Prepared, open them individually and click Edit to enter your EIN or SSN.
4. Save the claim and submit it.
Let me know if you have any additional questions about this, or anything else SimplePractice. I'm here to help.
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https://support.simplepractice.com/hc/en-us/community/posts/360043376932/comments/360007486112
Also, I hope Simple Practice allows for separate Tax IDs to be used under the same group practice account in the future, otherwise, it should not advertise as an EHR that can handle group practices!
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Hi Trysa, thank you for sharing your thoughts. Currently, SimplePractice customers in group practice cannot split deposits between bank accounts, and must bill under the same Tax ID. We're always collecting feedback on how to make SimplePractice even better - if you'd like to add your ideas to our Ideas board, or vote for similar ideas, please visit our Ideas board at simplepractice.uservoice.com.
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I have a few follow up questions:
If you have an independent contractor who has their own simple practice account and they give me administrator access, is it OK for us to put our bank account?  or else…how do you pay your independent contractors if they have their own SimplePractice account, if we collect the fees?Currently, we provide the SimplePractice account access and we charge the fee, but I want to give them the option of having their own account but trying to figure out how that would work with us collecting fees from the clients.thanks! -
If I do what Gillian suggested and edit the SSN and practice name on my private practice clients (my account is normally under my group practice where I'm an employee), does that mean there will be two 1099's that I can download at the end of the year, one for each SSN?
Also can this manual edit be done for single case agreement insurance claims too? I wont be credentialed under either private or group practice with anyone.
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