Resending intake paperwork
Answered
How can I resend intake paperwork quickly if the client doesn't receive it? This has happened twice and I don't find out until the day before or day of the appointment. I have little time to prepare for an intake. I've resorted to emailing my old intake packet from pre-SP.
Secondly, I've had issues entering a minor as a client after having seen the parent as a client. When I try and enter the parent's cell number and email as the guardian, the system will not allow it and tells me the info already belongs to XXXXXX. (I have special trauma training and practice in a very small town with few clinician choices. Hence the occasional need to see family members.)
Thank you!
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Hi Janet, instead of resending the forms, you can send your client a Secure Message by hitting the message icon, located in the top right corner of their account. Any forms you've already sent the client will appear when they login to your Client Portal, under the Documents tab to the top right. Sending a Secure Message will send your clients an email notification within 15 minutes with a login link to view the message. If the login link expires, your client will be prompted to enter their email address on your Client Portal page to generate a new login link on their own. In the Secure Message, you can include this guide on How to Login to the Client Portal.
As for your second question, create the minor client and don't add an email address or phone number for them. Instead, go to their client file > Edit > Contacts > Add Contact, use the search bar to find their parent's name and select it. Then enable Client Portal access for the parent Contact by hitting Manage > Client Portal & Billing. Here's more on our Enhanced Client Management for Minors feature.
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Dear Ruth,
I found your answer as I was searching for how to resend the email with the intake documents. I do not want to send a secure message, as you suggested: "instead of resending the forms, you can send your client a Secure Message." Can you help with HOW TO RESEND THE EMAIL? Gratitude,
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If your client has already received the invitation email and has logged into their Client Portal once, using the link in your email invitation, or another login link they generated, then they'll need to generate a new login link everytime they want to login thereafter. There's no way to send another email invitation if they've already logged into the Client Portal. You can see if they've logged in by going to their client file > Edit > Client Portal. If they have logged in, you'll see a timestamp under their email. If they haven't you'll see an option to "Resend Invitation." Hope that helps clarify!
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This is something that needs to be fixed. I had a client put in their wrong email address so they never got my initial invitation email that gives all the directions for our first appointment. This means that I will never be able to send them to them again because of a typo. It makes NO SENSE to not be able to resend an email once the error has been corrected.
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